To ensure our good functioning and make sure we can organise events properly, we have to store certain personal data.

When you pre-register your ESNcard, and whenever you buy a ticket for one of our events, we will ask you for some personal information, including but not limited to:

  • First and last name,
  • Phone number,
  • Email address,
  • Passport number (for foreign trips)
  • ...

This information is only used to enable us to check who bought a ticket or not, and to contact those who bought a ticket in case the event gets cancelled. The contact info will also be used to share information about the event itself,
as well as give any update or change to an upcoming event.

Passport numbers are needed for insurance reasons. This information will not be shared with any third parties at all.

It is important to note that sharing this information is needed to take part in our events or buy an ESNcard. If we don't have any information about a person, he or she cannot join our events.

In case you cancel your ticket for an event, all information is deleted straight away.

At the end of the academic year, all documents containing your personal data will be deleted.

Any request for deletion of information can be sent to esn.gent@gmail.com.